November 14, 2005 – 6:30pm - Media Center

Attendees: Mr. Rose, Ms. Sherry, Dotty Barco, Kristi Barden, Liz Nugent, Gayle Jordan, Ellen Healy, Birgit Plemons, Sherri Lehde, Laura Lavan, Jana Greco and Rose Raulynaitis

Opening

The meeting was called to order at 6:35pm.

New Business

Amendment Changes

The group discussed making the following changes to the PTA by-laws. These changes would be effective for the 2006/2007 school year.

The Nominating Committee should be formed by December with the new officers elected by March (instead of May). The purpose of this is to have the newly elected officers work together with existing board members until July. To add an additional VP who would concentrate on volunteer efforts To have an Assistant Treasurer to provide checks and balances To have a recording Secretary as well as a functional Secretary

Mr. Rose suggested also having a President-Elect position. Laura was concerned that it may be difficult to fill additional positions. Making changes to the by-laws is an involved process; we need to be sure we want to make these changes.

Unfortunately, board member attendance was too low to have a quorum for a vote to determine if the consensus is that there is a need for these changes. Calls will be made to board members who do not attend PTA meetings. Their attendance is needed in order to appropriately conduct business.

Dotty asked the group to forward any and all ideas regarding amendment changes to her before the next meeting.

Fund Raising

The following ideas were discussed regarding Fund Raising. At the next meeting, the group will decide on the best approach.

The possibility of separating baskets from Spring Carnival and have this event in February. Perhaps the baskets can be part of an adult-only event/function. Dotty mentioned that an adult only function was requested via the parent surveys. Ideas relating to an adult only type event should be forwarded to Kristi. Spring Carnival Outside and/or on Saturday. Space, safety, parking and asking the staff to come on a Saturday are all areas of concern. If we have it indoors, we could possibly use the trailers, car port and the gymnasium. Would we have Fire Department/Police type activities? The crowd attending the carnival was quite large last year and will only be larger this year due to the increased enrollment. Laura suggested inviting the families of the students entering Kindergarten in 2006/2007. Planning for this event must start right after the holidays in January.

International Fair

A discussion was held about the possibility of combining this type of event with the Invention Convention. Liz suggested we determine what cultures are currently in the school and put ‘feelers’ out for parent volunteer interest.

Unfinished Business

Previous Meeting Minutes

Two changes will be made to the October 10th meeting minutes:

Under the topic of Tech Run: The minutes stated “Ms. Healy is setting up a Laptop Lab”. It should read “The five-year technology plan is to have a Laptop Lab set up.” Under the topic of Teacher Reps: Ms. Wicker requested $200 to purchase PE equipment at a convention in Greensboro. The minutes stated “Mr. Rose mentioned that he would take care of this request.” It should read “The PTA will provider Ms. Wicker with $125 for supplies and Mr. Rose will provide the remaining $75. Liz motioned for the minutes to be approved. Jana seconded the motion.

Catalog Sales

Kristi mentioned that there are still a dozen or so orders to be picked up. Next year a communication needs to be given to parents about a deadline of when to pick up their orders before we send orders back to the company. Also the issue of bounced checks needs to be addressed. Bounced checks amounts should not be included in the calculation of student totals when determining the highest dollar winners.

Tech Run

Barbara will give the group an update on the Tech Run fundraiser at our next meeting. The awards program for Tech Run is Friday, November 18.

Health Fair

The Health Fair will be held the first weekend in February. It will involve a pediatrician(s), dentist, pharmacy and possibly a vegetarian caterer.

Hospitality Birgit asked for a $500 increase in her budget. The cost of spending $10 per staff member will take up most of her budget. Liz asked Birgit to provide a ‘write up’ on what she will need by December’s meeting.

AR Sherri mentioned that there are inconsistencies with regard to what is considered ‘independent reading’. She will provider volunteers with a written description of how much assistance a child can/should be given.

Box Tops/Labels Jana raised $607 thus far. This does not count the Tyson labels. There will be two more contests. The next contest will be after the Christmas holiday break.

T-Shirt Update Due to the impact Hurricane Katrina had on the business of our vendor, we had to find another supplier in short notice. We will not be making much of a profit on the shirts. The shirts are expected to arrive in-house on Friday.

Teacher Reps · Ms. Jordan mentioned that she distributed check request forms for the staff. She also asked the staff to forward any concerns, needs and/or wants they may have.

Budget Liz distributed and reviewed the budget. Laura wanted a detail list of all checks that had been written for review.

Updated Calendar Items A list of upcoming calendar events was provided.

Next Meeting

The next meeting is scheduled December 6, 2005.

Closing

Ø The meeting adjourned at 8:15pm

Ø Minutes submitted by:

Secretary, Rose Raulynaitis Date: December 1, 2005